1/20/2024 0 Comments Todoist repeating tasks![]() This creates a task called “Take trash to curb” that is due every Sunday night at 8pm. Take trash to curb every Sunday at 8pm #Chores +Me p1 To create a task for this with the appropriate project, label, owner, and priority, we can type something like this: They’re also really important because I don’t want to run out of space during the week or month for trash or recycling. I take care of the trash and recycling, so those belong to me. This task is in a project that I’ve shared with my wife where we keep track of chores and household tasks. Let’s take the example of taking the trash out. ![]() If you want to assign a task to a project, add a context, or assign it to a person while typing, you can do that easily with the addition of a few important symbols. From my experience over the years, I haven’t found any situations where Todoist can’t do what I want. If you want to learn more about repeating tasks in Todoist, they have excellent documentation with plenty of more advanced examples. Just throw an “until ” at the end, and it will understand exactly what you want it to do. You can use the same format to also tell Todoist when you want the recurring task to stop recurring. That could look like Send status report every Tuesday starting in 3 weeks. Let’s say I have a project starting next month where I need to send a weekly report to the customer, but not until the project has been going for a week or two. You can also tell the repeating task to begin on a certain date if you know it won’t be necessary for a while. Similarly, you can use language like “every other Tuesday,” “every Monday,” “once a year on Jan 15,” and so much more. Take recycling to curb every first Wednesday of the month creates a task called “Take recycling to curb” that is due every first Wednesday of the month. Instead of once a week, it happens once a month, and only on the first Wednesday of the month. However, my recycling schedule is different than trash pickup where I live. This creates a task called “Take trash to curb” that is due every Sunday at 8pm. What does that look like in Todoist? Easy: Take trash to curb every Sunday at 8pm. For me, trash pickup happens every Monday, so I have a reminder to take the trash to the curb every Sunday night. Depending on where you live, this schedule can vary quite a bit. Let’s take a common task that we all know and love: taking the trash bin to the curb. Fortunately, Todoist does a wonderful job of parsing and understanding the complexities of repeating tasks. The first example was simple enough, but we all know that a lot of tasks need to repeat or occur on a specific day in the future. Schedule time/place for lunch with Tim in two weeksĪdding More Complex Tasks with Natural Language.Schedule time/place for lunch with Tim Monday after next.Schedule time/place for lunch with Tim 11/2.Schedule time/place for lunch with Tim Nov 2.Schedule time/place for lunch with Tim next Thursday.Schedule time/place for lunch with Tim tomorrow. ![]() Similarly, if you wanted to schedule this task to occur on a different day, you simply type that out. After you press Enter or click Add task, Todoist adds Schedule time/place for lunch with Tim to your list for today. As you type, Todoist sees today and highlights it to indicate the due date. In Todoist, this could look like Schedule time/place for lunch with Tim today. Prior to setting the appointment in our calendar, we have to coordinate a time and place with Tim. Let’s use the lunch example from Fantastical with Todoist. And while this might not be “natural language,” you can also use symbols to tell Todoist what project or context to assign the task to, who to assign it to if it’s in a shared project, and more. It looks for keywords to understand when a task is due, whether or not it should repeat, etc. Todoist uses natural language in the same way that Fantastical does. The Basics of Natural Language in Todoist Here at The Sweet Setup, we believe every good tool stays out of your way, and natural language input is a huge plus in this regard. This form of input is faster and more intuitive for many people (myself included), and it ends up saving time and reducing friction when you’re trying to focus on more important matters during the day. For example, Lunch with Tim on the 27th at 11:30am at Moe’s translates to the various fields in a calendar app, like when, where, with who, etc. The premise is simple: tell the computer what to do just like we’d tell another human. You’re probably already familiar with natural language input from Fantastical - possibly the pioneer of effortlessly using words to schedule an appointment instead of clicking several fields and entering information in each.
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